Position Overview

Ultimate Staffing Services is actively seeking a Temporary Administrative Coordinator to support their client's technology team in Pasadena, CA. This short-term position, available immediately through the end of September, requires a highly organized and tech-savvy individual to aid in documentation and process standardization efforts. This role offers the opportunity to work with a dynamic team, providing vital support to ensure smooth operations.

Key Responsibilities

• Develop and organize training documentation for internal teams.
• Create and standardize Standard Operating Procedures (SOPs).
• Format, edit, and manage documents using MS Office tools such as Word, Excel, and PowerPoint.
• Support visual documentation using tools like Visio or Lucidchart.
• Perform basic graphic and PDF editing, including formatting, compiling, and updating files.
• Collaborate with team members to gather information and translate it into clear, user-friendly documentation.
• Maintain consistency and quality across all documentation.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic experience with graphic editing and PDF manipulation tools.
• Familiarity with Microsoft Visio and/or Lucidchart.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple deliverables.
• Excellent written communication skills.

Preferred Qualifications

• Experience supporting technical or IT teams.
• Prior experience creating SOPs or training documentation.
• Basic understanding of workflow mapping or process documentation.

Required Work Hours

Monday through Friday, 8:00 AM - 5:00 PM

Benefits

This role is a temporary, contract position with a competitive pay rate of $27.00 - $30.00 per hour. The position offers flexibility with potential for onsite or hybrid work arrangements, depending on team needs.

Additional Details

• This is a temporary position with an immediate start date, lasting through the end of September.
• The position is based in Pasadena, CA.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.